Arkansas State Mileage Reimbursement Laws

July 31st, 2006 Posted by Rachel

How much does your employer have to pay you for mileage? There is no state law governing the amount. In fact, by law your employer is not even required to reimburse you for mileage. If your employer has a business travel policy, it is by choice. I was surprised to learn that it wasn’t a law, given that so many employers pay for travel related expenses, sometimes giving a travel allowance and others in the form of reimbursement for expenses paid or a set rate for miles traveled.

In my research I have found that while there are no hard and fast rules, most employers will follow the same procedures for business travel as that of the state. There will usually be some provisions as to what qualifies as reimbursable. There is usually a set rate per mile for the use of a personal vehicle while traveling.

Some employers pay their employees at a rate lower than that set forth by the IRS and in that case the difference may be deducted for tax purposes, however if paid at a higher rate than the excess will be counted as taxable income. They may use any rate they see fit.

The Arkansas Workers Compensation Commission approves mileage reimbursement rates as medical expenses relating to an injury or illness arising out of and in the course of employment. The rate is for actual miles driven. The chief fiscal officer of the state establishes the rates. The current rate is $.39 per mile.

Injured employees are expected to use the most economical means of transportation when seeking medical treatment. Personal vehicle mileage shall be reimbursed using map mileage between the travel site destination and the employee’s official station or residence whichever is less. The shortest major highway route will determine the maximum mileage allowed.

 

 

 

No Comments >> Posted in Arkansas,Employment Laws,Worker's Compensation

Rhode Island Right-to-Know Law

July 31st, 2006 Posted by Nicole

I found that Rhode Island is very attentive to the needs and working relations of its employees. As such, the state has employed the Right to Know Act as of 2005. The Right to Know Act, which is administered by the Rhode Island Department of Labor, basically works to ensure that the individuals rights of employees are protected.

According to the Right to Know Act, employees need to be aware when they are exposed to one or more of 1100 hazardous chemicals on the State of Rhode Island Substance List. These chemicals are considered to be dangerous when individuals interact with theme.

If any employee within a company or organization is exposed to any of these set chemicals, they are covered under the Rhode Island Right to Know Act law. Any infraction of the law can be punishable through the state, as long as the employee goes through the proper reporting mechanisms.

It is important that written materials and posters are posted wherever a particular hazardous substance is available. For example, if you work in a building with a chemical lab, you will need to see these signs in the same building. Likewise, it is important for employees to be aware of the hazards and potential resolutions to those hazards, should they come into contact.

The state produces a pamphlet that talks about the details of the Rhode Island Right to Know law. Included in the pamphlet are the law highlights. An employer must make this pamphlet available to any employee that works in the same space as an amount of the toxic substances as well.

While it may be impossible to complete guard employees from any interaction with hazardous chemicals, it is important that employees are aware of the benefits and dangers of such interactions. The Right to Know Law protects all employees in Rhode Island from unknowingly coming into contact with these chemicals in the workplace.

The Rhode Island Right to know act is detailed on the Rhode Island Complete Labor Law poster available containg both state and federal labor laws.

No Comments >> Posted in Compliance Issues,Department of Labor,Rhode Island

State Mileage Reimbursement Laws in Arizona (AZ)

July 31st, 2006 Posted by Rachel

I was interested to discover that Arizona, like so many other states does not require employers to pay for mileage. There are no laws or statutes governing how much an employee is to be compensated for business travel. In fact, there is nothing stating that your employer has to reimburse you at all.

Most employers will pay for business related travel expenses. They usually pay their employees at a rate close to that set by the IRS. The IRS sets an optional standard mileage rate based on a number of factors. This is the maximum amount allowed as a deductible expense. If you are paid at a rate lower than the amount, which is currently set at $.445 than you may claim the difference, but if you are paid at a higher amount, then you may be subject to report the excess as wages earned. 

Arizona does require that injured employees be reimbursed for costs incurred while seeking medical treatment. Travel expenses for Workers Compensation claims fall under medical expenses. The only requirement is that it be considered reasonable travel and the route traveled must be the most direct. You may want to check what expenses will be covered in the event that you choose your own provider or have to travel out of town to receive medical care or treatment.

The law states that employers must pay mileage costs to injured employees for miles traveled to and from medical and rehabilitation providers. The rate at which they are paid reflects that of state employees. The Arizona department of Administration defines a state employee as any full or part time individual being paid under the authority of the payroll system of the government.

The current rate as set by The General Accounting Office is $.405. This rate has been in effect since September 28, 2005.

 

2 Comments >> Posted in Arizona,Employment Laws,Hostile Environment,Worker's Compensation

Idaho Labor Law Board

July 31st, 2006 Posted by Kimberly

The Idaho Labor Law Boards provides a great deal of valuable information and resources to all of us that live in the state.  If you have concerns about your employment, about laws governing that employment or need help in finding a job to call your own, this department is the one that you will want to go to. 

One of the most important aspects of the labor law board is that it provides for help in relation to job searches.  Most people that are looking for employment do not realize, though, that they can turn to this source for help in finding the right type of employment.  Yet, you can.

One of the aspects that the Idaho Labor Law Board provides is that of helping those that need employment to find it.  At their website, you can register to find a job through the state’s online job database.  This includes state and other governmental positions as well as employers looking for help.  This also includes jobs that are outside of state limits.
Of course, the Idaho Department of Labor does much more than just provide job related information.  They also provide a range of different informational resources that are important for anyone living within our state to know.

Did you know that the unemployment rate within the state is that of 3.5%?  That is more than a full percent lower than the national unemployment rate as of June 2006.  There are also a wide range of services that the Department of Labor of the State of Idaho provides which includes work force training as well as incentives for businesses to hire on more employees.

There is no doubt that the Idaho Labor Law Board provides a true service by providing all of this help under the direction of Roger B Madsen.  Yet, people must know that this help is there so that they can take full advantage of it.

2 Comments >> Posted in Compliance Issues,Department of Labor,Idaho

State of Alaska Mileage Reimbursement Law Regulations

July 31st, 2006 Posted by Rachel

The state of Alaska does not have any laws governing mileage reimbursement except with respect to Workers Compensation. There is no minimum amount set forth or enforced by the state. Most employers, public and private do pay for travel expenses in the form of per mile rates when using personal vehicles for business related travel.Some employers pay their employees at a rate lower than that set forth by the IRS and in that case the difference may be deducted for tax purposes, however if paid at a higher rate than the excess will be counted as taxable income. 

An injured employee must use the most reasonable transportation to get medical care.The insurer pays travel costs according to the statute, which states that, a reasonable amount for meals and lodging purchased when obtaining necessary medical treatment must be paid by the employer.

Reimbursable expenses may not exceed the per diem amount paid by the state to its supervisory employees while traveling. The amount set by the state typically reflects that of the IRS, though sometimes the State lags behind.

Transportation expenses in the form of mileage reimbursement are payable when 100 miles or more have accumulated or upon completion of medical treatment, whichever occurs first. As of January 1, 2006 the current rate is $.445 per mile. Though as late as December of 2005, the set price was 48.5 cents per mile.  The IRS will adjust the amount in accordance with the current trend in gas pricing, new car costs, and insurance rates.In conclusion, with the exception of employees of the state, and those who have been injured on the job, there are no set guidelines that employers have to follow to reimburse their employees for mileage put on personal vehicles for business purposes.
 

No Comments >> Posted in Alaska,Employment Laws,Worker's Compensation

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