Human Resource New Hire Reporting in Alabama

December 11th, 2006 Posted by Mark

The labor law surrounding new hires in each state is different, thanks to a law passed by the federal government a few years back. The law makes it the rule that all employers—even those just with one employee, all the way up to massive multinationals—must report each and every new hire to a specific state agency, designated by each state in the manner set out by each state. Like I said, each state’s hiring labor laws are different.

The reason behind this new law is kind of part interesting, part sensible. The first reason for the law—which all states had to have in place no later than October 1998—was to catch any workers trying to pull off unemployment fraud. The other reason for the law change was to try to track folks who owed child support.

For the employer in Alabama, though, what does the law mean? Basically, it means that you better have all of your new hire’s forms in order as soon as they start working. Employers have 20 days under the general federal statute from the start of the employee’s hiring to report information on that person, so all of those human resource hiring forms—such as the application, the reference checks, and the wage deduction forms—should be organized and stored for each new hire.

Under the Alabama law, though, employers better have even a surer grip on all of their human resource new hire forms. In Alabama, the state gives employers only seven days to get in the necessary info about new hires. If you fail to do so, you could be fined up to $25 for each violation.

All of the new hire reports in Alabama must include the employee’s name, social security number, first day of work, and address in order to meet the labor law.

Last 10 posts by Mark

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Posted in Alabama, Employee Management, Hiring, Human Resources

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