Arkansas W-2 forms can be sent through email, with the consent of the employee. A paper form must be provided if the employee does not consent, however. A consent form must be physically signed by the employee in order to have a W-2 form sent electronically. Another electronic option is to post the form on a website. In order to secure personal information, a username and password should be required for each employee to access only their information on the site. Remember, the employee must sign the agreement first. If they would rather have a hard copy, it is required that they receive one.
For the past few years, the Internal Revenue Service (IRS) has been enforcing the law regarding W-2 forms. The IRS website says that any employees who have not received their W-2 by February 15, 2007, should contact the IRS. The IRS will see to it that the employer provides the information to the employee.
The one thing that holds every employer from using the electronic system to provide all W-2 forms is the consent. Each employee must sign a form giving the employer permission to send the form via email or post it on a website. If a website is used, a password and login must be provided so that not just anyone can view the information.
Another benefit to the electronic distribution of Arkansas W-2 forms is the speed. When the form is sent to an email address or is posted on a website for access, it is instantly available. The only issue that could arise is a returned message for an invalid address, or a spam filter deleting the message. No system can ever be perfect, I suppose.
Anyone who does not wish for their information to be submitted to them electronically does not have to agree to have it sent that way. If a worker wants to have the form issued in paper form, they should get it that way.
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