In the state of Georgia, they’ve gone digital when it comes to reporting new hires. That is a good thing for human resource departments who are capable of handling this aspect of the labor law on the Web. It works by having to download the electronic software off of the Georgia government’s Web site that allows you to communicate with their new hire reporting bureau online.
Of course, not all employers, including perhaps yourself, are ready to take that leap. There are all sorts of technical issues you’d have to deal with, such as whether you have the Internet connection that’s fast enough to make the transfer of information worth your while over the Internet.
Then there are a whole host of privacy issues that we could get into. Don’t even get me started! Kidding aside, of course, you’d have to trust your connection and the state of Georgia’s online feed with all of this very personal information about your employees and about your company. Remember—hackers abound on the Internet.
Online fraud and theft is still one of the fastest growing crimes in the country, and can explain why many employers have employee files as hard copy backups for much of their personnel files, or even as their primary source of data storage.
That’s why Georgia still allows employers to report their new hires the old fashioned way, through non-electronic reporting methods. Through this method, you can use your own new hire form or file, a government W-4 form, you payroll forms, or other similar forms, as long as they contain the important basics about the new employee: their name, your federal employer identification number and address, and their address.
When you have all of this organized and ready to send to the state of Georgia, you can simply fax or mail the form to the appropriate state office.