Idaho employers, you have also been required since the fall of 1997—October 1, 1997 to be exact—to report all of your new hires to the Idaho Department of Commerce and Labor. In some states that we’ve looked at, the state requires reporting to the department of child welfare or some similar institution. But not Idaho. The reporting, though it is for the same purpose of tracking child support payments, still stays within the Department of Commerce and Labor’s authority.
As with other states, though, Idaho employers have to report on all of their new hires, as well as so-called re-hires—people who used to work for the company at least 12 months ago. For all of these folks, you have to send in your company name, address, your federal employer identification number, and your Idaho state unemployment insurance number.
All of that stuff your human resource department can probably provide in their sleep. The information needed from the employee, though, can require some organization to keep track of, especially if you are a big company or in the midst of a big growth spurt. In those cases, obviously you’ll want a well organized employee files system, to handle all of the employee applications, reference check forms, interview evaluations, etc. that accompany each new hire.
Just for the Idaho new hire reporting labor law alone, you need to send in the following information on new hires: their full name, address, social security number, and their date of hire.
All of this information can be sent in by mail to the Idaho Commerce and Labor Department, or by faxing the form in to the department as well. Idaho has gone digital, as well, and allows forms to be sent in via e-mail or on a electronic form saved on a computer diskette.