Let’s have a quick review of a predicament that many bigger employers may be finding themselves in when it comes to reporting new hires. You could have the most up to date and accurate employee files, you could keep track of new hires with Employment Offer/Acknowledgement forms and employment applications, you could have your new employee checklists, and your substance testing consent forms.
All of that could be in order and all of the information on your new employees could be ready to be reported to the state of Maryland. But what happens if some of those employees actually work for your office in New Orleans, your factory in Philadelphia, or your warehouse in Washington? What if you are a large employer, with a lot of new employees spread out at all of your different facilities in different states?
When it comes to new hire reporting for multiple states, the labor laws are actually pretty flexible in Maryland, as well as in most other states.
The labor laws for new hire reporting actually give multi state employers two main choices when it comes to their new employees. They can report their new hired employees in the state that the employee will be working in, and follow each of the state’s rules and regulations as to how and when to report the hirings.
Or the employer can report all of the new hires, no matter what state they will be in, to one state of their choosing. Of course, the employer must have employees in that state. They can’t just pick a state out of a hat. But as long as you have employees in that state, you can pick it and follow that state’s rules and regulations for all of your new hires. The only catch is that you have to file to that state electronically.