Human Resource New Hire Reporting in Ohio

December 16th, 2006 Posted by Mark

It’s the Ohio law, the Revised Statute 3121.89 – 3121.8911 that turns the federal law on new employee reporting into a specifically Ohio law. We’ve heard all about this federal law before. Remember? It’s called the Personal Responsibility and Work Opportunity Reconciliation Act, or PRWORA, passed in 1996.

The state of Ohio made it the law of its land in October 1998, and since then, all of you Ohio employees have been required to report all new hires within 20 days of their hire date.

New readers to my blog may be asking themselves: What is the state of Ohio going to do if I’m late? How am I supposed to keep track of all of my new employees for my own records, let alone for the state’s records? And what the heck is all this about anyways? (That questions if the easiest to answer: the state of Ohio and the federal government use the new hire lists to track down parents who don’t pay child support, as well as people who get unemployment insurance and shouldn’t, among other social benefits.)

As for the other questions, they are a little bit more complicated, but not much. If you don’t cooperate with the state of Ohio’s labor law for new hire reporting, the state can fine you $25 per person not reported. If they find that you are and the employee are in cahoots when it comes to not reporting, then they can fine you $500 per person.

As for keeping track of your employees, employers these days don’t have much excuses, with human resource forms on CD-ROMS, such as W-4 forms, background investigation release FMLA forms, direct deposit forms, interview evaluation forms, and even employment applications. Each one of thee forms can help you provide all of the information that Ohio and other states are asking for.

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